Gym and membership management software for Oman: door, classes and freezes

Type two letters of a name or two digits of a phone number and the matches appear. The card shows the standing in a clear colour: active in green, frozen in blue, lapsed in red. Someone with no membership reads as not a member. One button records entry. A gym desk account opens on this screen when it signs in. Below it is today's visit list, newest first, each row with a time, a name and its flags.

A lapsed membership blocks the door with a red notice: membership has lapsed, entry blocked. The desk has two ways forward, and both leave a visible trace: renew the membership at the till, or let the member in anyway with an optional note, which records the visit with the standing the door saw. If the override is pressed for a member in good standing, it records an ordinary visit with no mark, so nobody is accused of leniency that did not happen. A person not on the roster has a trial visit lane that searches all customers. An amber mark beside a member shows who needs a renewal conversation, so the manager reads the club's morning at a glance.

A plan is defined once: a name, a price and a term in days, such as monthly, quarterly or yearly. There is no separate enrolment screen. At the till you pick the member as the customer, ring the plan like any item and take payment. The moment the sale completes, the paid-until date moves forward by the plan's term. Nobody edits that date by hand from any screen, so when Nizro says a membership is paid, real money stands behind it. When a renewal comes due it lands on the follow-up list: the member, the plan and the due date.

Life pauses sometimes: Ramadan, home leave, travel, a health setback. A freeze is a dated period recorded on the membership. The frozen days are given back: the moment the freeze is recorded, the paid-until date moves forward by the length of the period. A member who paid for 30 days and froze 14 of them still ends up with a full 30 days, not 16. Each plan carries a yearly allowance: how many freezes and how many frozen days in total, by default two freezes and 60 days. When the allowance runs out, Nizro refuses the next freeze and names the reason. A freeze can carry a fee.

A class is defined once: a name in Arabic and English, a coach, a duration, a size and an audience. It then has weekly times that repeat by themselves, in two sets: regular and Ramadan. You set two dates once a year and the timetable swaps by itself. The board is a week starting on Sunday. Press a class and its roster opens: who is coming, who came and who waits. Booking fills the capacity and beyond it there is an ordered waiting list, so an overstuffed room does not exist. A member books on the membership and a drop-in pays at the till.

The audience is one of three: mixed, ladies or men. It is a rule, not a label. It decides the class's colour on the board and which public link may show it. The ladies rule is absolute: ladies-only classes exist only behind the ladies link, men-only classes only behind the public link, and mixed classes appear in both. The system itself refuses to place a class where it does not belong. The booking WhatsApp number is in the class settings, and you share the two links on WhatsApp and Instagram. Whoever opens them needs no account.

A membership invoice is structured today: tax on every line, sequential numbering and no amount, VAT, line or price changes after issue. The system is built to connect to Fawtara. Decision No. 189/2026 makes it mandatory from 1 April 2027 for businesses with annual supplies above OMR 5 million and from 1 October 2027 for every other VAT registered business. Confirm your own date with the Tax Authority. Accounting, payroll and purchasing come with it, and you switch them on in the settings.